Sample email for publishing nominations slate during Club Elections

You can find below a sample email template that you can use for publishing nominations slate during Club Elections. The nominations slate is published by interviewing the candidates who contest in the elections.

Also read:

Script for conducting Club ElectionsScript for installing Club Officers

_______________________________________________________

Dear toastmasters,

It gives me great pleasure to publish the nominations slate. You can find below the nomination slate and other nominations.

I request all the club members to be present on to select their next set of leaders. At least 51% of the members have to be present to conduct the elections.

Role	Nomination Slate	Other Nominations
President	Candidate A
VP Education	Candidate B	Candidate H
VP Membership	Candidate C	Candidate I, Candidate J
VP Public Relations	Candidate D
Secretary	Candidate E	Candidate K, Candidate L, Candidate M
Treasurer	Candidate F	Candidate N
SAA	Candidate G	Candidate O

Request each member to go through the following pointers:

1. For elections to happen, at least 51% of active members must be present. So DO NOT miss this meeting at any cost. Even if you are not a candidate, surely some day you will lead the club. So you can use this opportunity to observe and cast your valuable vote.

2. Please note that all nominated members can campaign for office (i.e., do propaganda) till mid-night.

Over the past years, we've observed that campaigning, has generated new ideas and creativity on how to run the office. So positive propaganda is encouraged.

3. Though the members listed above are the preferred members since they have been scrutinized by the nomination team, ANY MEMBER in active standing (dues paid) can contest and win from the floor for any post (President to S@A). If you have it in mind to contest from the floor, we suggest you share your details with us now, though it is not mandatory. (Purely for better time management)

4. For positions with more than 1 nomination, each candidate will be given 2 minutes to address the audience. I strongly request the candidates to come prepared and use this time effectively and stick to 2 minutes.

Feel free to reach out to me should you have any clarification. Exciting times ahead!!

Best Regards,

Nominations Committee Chairman

Sample email response to a new toastmasters club chartering request

When you receive a new club lead from a prospective club sponsor, you can use the following email template to start your dialogue. You can initiate a discussion with the prospective club sponsor and help them understand more about the new club chartering procedure.

--

Hi,

I'm glad to know that you are interested to start a toastmasters club in your corporate [or community or college]. 

Please find below the link to the PPT that provides some background details about toastmasters (if you haven't heard about toastmasters before). I'll be more than happy to go over additional details with you. 

Introduction to Toastmasters

You can also take a look at the Toastmasters FAQ to learn more about toastmasters program.

http://toastmasters.saroscorner.com/2010/11/toastmasters-in-chennaiindia-faq.html

We can conduct a demo meeting at your premise. In the mean time, I recommend members from your corporate [or community or college] to visit other community clubs in Chennai and get familiarized with the toastmasters movement. You can find the list of nearest clubs in your locality and their meeting timings in the link below:

http://reports.toastmasters.org/findaclub/

If you would like to attend a corporate club's meeting, please let me know and I can connect you to the relevant people.

Again, thanks for your interest in starting a new toastmasters club. We'll provide all the support you need to start a club soon.

Please do give me a call when you find time to discuss further.

Thanks,

Contest Master Script - Evaluations Contest

Good morning/afternoon/evening everybody,

I am ________________ contest master for Evaluations Contest. I welcome you all once again.

The purpose of an Evaluation is to motivate the speaker to continually improve, by providing reinforcement for their strengths and gently offering useful advice. Evaluation speech contests provide opportunity for speakers to improve their evaluation skills and to recognize the best as encouragement to all.

The __first and/or second_____ winners will represent our _Club/Area/Division in the Area/Division/District level Contest to be held on dd/mm/yy  at (location, time) ___________________________________.

For this contest, we have ___ contestants. I am sure the audience is going to have some thrilling time listening to some magnificent speech evaluations.

Let me set the rules for the contest.

1.       I request the audience to maintain absolute silence, and no movement during the progress of speech. I once again request ever one to please check and switch your mobile phones, or put them in silent mode.

2.       I request all contestants to handover their mobile phones to the Sergeant at Arms. You may collect this after the contest is over.

3.       No flash photography or recording will be allowed while the contestants are giving their speech. A chance will be given to take photograph during contestant interview.

4.       Once the Contest starts, no one will be allowed to leave the room till the end of last contestant.

5.       Sgt @ arms, once the contestant is on stage, no one will be allowed to come inside the room.
6.The speaking area for the contestants will be …

________________________________________________________________

7.       The time allotted for each contestant to present their evaluation is 2-to-3 minutes. Any contestants who speak less than 1 min 30 sec and beyond 3 min and 30 sec will be disqualified.

The timing device is right in front, and I would request timer to operate the device as I read out the timing signal rules. Green at 2 min, Amber at 2 min 30 secs, and Red at 3 min. Please note that the red signal will be up till the speaker completes his/her speech. No signal will be given to intimate the exceeding of time limit.

8.       Any disqualification with respect to time will be notified at the end of contest, and no names will be announced for the disqualified contestant.

9.       Protests can only be raised by either contestants or judges to Chief Judge to Contest Chair prior to the results declaration.

10.   Judges decision is final.

11.   It is customary that only when the contest master is recognized by the contestant, will he be allowed to sit. Please do recognize me as Contest Master.

12.   One minute silence will be given for judges to mark their ballot. And 2 minutes silence will be given after the last speaker for judges to tally their ballots.

13.   The contestant speaking order has already been chosen. For benefit of Judges, Role players and audience, I will now read out the speaking order of contestants.

Instruction to Contest Master: Read speaking order and say each contestant’s name the same way and very clearly.  Be sure to pause after each to provide audience time to mark program (or better yet, you can read each contestant’s name twice)

1.  ______________________________________    

2.  ______________________________________    

3.  ______________________________________                    

4.  ______________________________________                    

5.  ______________________________________                    

6.  ______________________________________                    

7.  ______________________________________    

8.  ______________________________________    

9.  ______________________________________                    

10.  ______________________________________ 

                 

14.   Sergeant-at-Arms, are you ready?! Chief Judge, are all the judges briefed?

15.   It is time to begin the contests. Ladies & Gentlemen, please help me welcome our test speaker.

<< Introduce the Test Speaker with the Name, speech title, speech title, Name. Do not give any additional information about the Test Speaker)

Name: _________________________________         Title: __________________________________

Title: __________________________________   Name: _________________________________

Test speaker delivers a 5 – 7 minutes speech

 

Thank you TM _________________________. 

<< do not comment anything else about the test speaker / speech>>

Let us give 5 minutes for the contestants to complete their preparation. Timer, please indicate to me when five minutes have elapsed.  I request the audience to maintain absolute silence.

<<< After 5 minutes>>>

Sergeant-at-Arms, please collect the notes from the contestants and escort all the contestants out of the room. The notes shall be given to the contestant only when he/she enters the hall.

Sgt @ arms, are the doors secured? Shall we begin the contest?

Ladies and gentlemen, the Evaluations contest shall begin.

Instruction to Contest Master: Follow this exact same format for all the contestants. For ex., you’ll have to say “Contestant #1, David John, David John, Contestant #1”

Contestant # _____ TM ____________________________  

TM_____________________________ Contestant # ______

<<< After all the contestants have delivered their speech …. >>

Let us give 2 minutes for the judges to mark their ballots. Timer, please indicate to me when 2 minutes have elapsed. 

Audience… Please remain silent until the judges have completed their ballots, and the tally counters have left the room with the ballots.

<<< After 2 minutes have elapsed …. >>

Fellow toastmasters, thank you for your patience!

We shall now begin Contestant Interviews.

<< Call each contestant up and award certificate of participation. Ask each contestant the name of their club and how long they have been a Toastmaster. Ask one or two questions to each contestant based on the available time. DO NOT ASK QUESTIONS ABOUT THE SPEECH. ASK questions only from the bio data form filled by the speaker>>

Contest Master Script - Table Topics Contests

Good morning/afternoon/evening everybody,

I am ________________ contest master for Table Topic Contest. I welcome you all once again.

The purposes of the Table Topics Contest are to provide an opportunity to learn by observing the more proficient speakers who have benefited from their Toastmasters training, to encourage development of impromptu and extemporaneous speaking skills, and to recognize the best as encouragement to all

The __first and/or second_____ winners will represent our _Club/Area/Division in the Area/Division/District level Contest to be held on dd/mm/yy  at (location, time) ___________________________________.

For this contest, we have ___ contestants. I am sure the audience is going to have some thrilling time listening to some magnificent impromptu speeches.

Let me set the rules for the contest.

1.       I request the audience to maintain absolute silence, and no movement during the progress of speech. I once again request ever one to please check and switch your mobile phones, or put them in silent mode.

2.       I request all contestants to handover their mobile phones to the Sergeant at Arms. You may collect this after the contest is over.

3.       No flash photography or recording will be allowed while the contestants are giving their speech. A chance will be given to take photograph during contestant interview.

4.       Once the Contest starts, no one will be allowed to leave the room till the end of last table topic.

5.       Sgt @ arms, once the contestant is on stage, no one will be allowed to come inside the room.

6.       The speaking area for the contestants will be …

________________________________________________________________

7.        The time allotted for every speech is 1 to 2 minutes. Any contestants who speak less than 1 minute and beyond 2 min and 30 sec will be disqualified. The timing device is right in front, and I would request timer to operate the device as I read out the timing signal rules. Green at 1st min, Amber at 1 min 30 sec, and Red at 2 min. Please note that the red signal will be up till the speaker completes his/her speech. No signal will be given to intimate the exceeding of time limit.

8.       Any disqualification with respect to time will be notified at the end of contest, and no names will be announced for the disqualified contestant.

9.       Protests can only be raised by either contestants or judges to Chief Judge to Contest Chair prior to the results declaration.

10.   Judges decision is final.

11.   It is customary that only when the contest master is recognized by the contestant, will he be allowed to sit. Please do recognize me as Contest Master.

12.   One minute silence will be given for judges to mark their ballot. And 2 minutes silence will be given after the last speaker for judges to tally their ballots.

13.   The contestant speaking order has already been chosen. For benefit of Judges, Role players and audience, I will now read out the speaking order of contestants.

Sr No.	Name
1
2
3
4
5
6
7
8
9
10

14.   Now I request one of the guests to pick a topic!!!!

15.   I request Sgt @ Arms to escort all the contestants except first contestant to the adjacent room, and please make sure that the speech is not audible in the waiting room.

16.   First contestant can be at the door, as we are going to start the contest.

17.   Sgt @ arms, are the doors secured? Chief judge, have all the judges briefed? Shall we begin the contest?

Ladies and gentlemen, the Table Topics contest shall begin.

Instruction to Contest Master: Follow this exact same format for all the contestants. For ex., you’ll have to say “Contestant #1, David John”. Wait till the contestant reaches the stage. Then read out the topic very clearly TWICE. For ex., “A ship is always safe at the shore - but that is NOT what it is built for. A ship is always safe at the shore - but that is NOT what it is built for” 

Again say, “Contestant #1…. David John”.

Contestant # _____    TM ____________________________   Topic: _____________________________

Topic: ___________________________ Contestant # _____    TM ____________________________  

<<< After all the contestants have delivered their speech …. >>

Let us give 2 minutes for the judges to mark their ballots. Timer, please indicate to me when 2 minutes have elapsed. 

Audience… Please remain silent until the judges have completed their ballots, and the tally counters have left the room with the ballots.

<<< After 2 minutes have elapsed …. >>

Fellow toastmasters, thank you for your patience!

We shall now begin Contestant Interviews.

<< Call each contestant up and award certificate of participation. Ask each contestant the name of their club and how long they have been a Toastmaster. Ask one or two questions to each contestant based on the available time. DO NOT ASK QUESTIONS ABOUT THE SPEECH. ASK questions only from the bio data form filled by the speaker>>

Contest Master Script - Humorous Speech Contests

Good morning/afternoon/evening everybody,

I am _____________________ your contest master for Humorous Speech Contest. I welcome you all once again.

The purpose of the humorous speech contest is to provide an opportunity for speakers to improve their speaking abilities, to recognize the value of humor in speaking, and to recognize exceptional speakers.

The __first and/or second_____ winners will represent our _Club/Area/Division in the Area/Division/District level Contest to be held on dd/mm/yy  at (location, time) ___________________________________.

Today for this contest, we have ______ speakers. I am sure the audience is going to have a good time listening to some really humorous speeches.

Let me set the rules for the contest.

1.       I request the audience to maintain absolute silence, and no movement during the progress of speech. I once again request ever one to please check and switch your mobile phones, or put them in silent mode.

2.       No flash photography or recording is allowed while the contestants are giving their speech. A chance will be given to take photograph while contestant interview.

3.       Contestant can go out during other contestant’s speaking order, and practice.

4.       Sgt @ arms, once the contestant is on stage, no one will be allowed to come inside the room.

5.       The speaking area for the contestants will be …

________________________________________________________________

6.       The time allotted for every speech is 5 to 7 minutes. Any contestants who speak less than 4 min and 30 sec and beyond 7 min and 30 sec will be disqualified. The timing device is right in front, and I would request timer to operate the device as I read out the timing signal rules. Green at 5^th min, Amber at 6^th min, and Red at 7^th min. Please note that the red signal will be up till the speaker completes his/her speech. No signal will be given to intimate the exceeding of time limit.

7.       Any disqualification with respect to time will be notified at the end of contest, and no names will be announced for the disqualified contestant.

8.       Protests can only be raised by either contestants or judges to Chief Judge to Contest Chair prior to the results declaration.

9.       Judges decision is final.

10.   It is customary that only when the contest master is recognized by the contestant, will he be allowed to sit. Please do recognize me as Contest Master.

11.   One minute silence will be given for judges to mark their ballot. And 2 minutes silence will be given after the last speaker for judges to tally their ballots.

12.   The contestant speaking order has already been chosen. For benefit of Judges, Role players and audience, I will now read out the speaking order of contestants.

Instruction to Contest Master: Read the speaking order and say each contestant’s name the same way (no bias or preferential treatment). Read it out very clearly.  Be sure to pause after each name to provide the audience/judges time to write the contestants names (or better yet, you can read each contestant’s name twice)

1.  ______________________________________    

2.  ______________________________________    

3.  ______________________________________                    

4.  ______________________________________                    

5.  ______________________________________                    

6.  ______________________________________                    

7.  ______________________________________    

8.  ______________________________________    

9.  ______________________________________                    

10.  ______________________________________

13.   Sgt @ arms, are the doors secured? Chief judge, are all the judges briefed? Shall we begin the contest?

Ladies and gentlemen, the Humorous Speech contest shall begin.

Instruction to Contest Master: Follow this exact same format for all the contestants. For ex., you’ll have to say “Contestant #1, David John, Topic: Walking in the woods …. Walking in the woods, David John”

Contestant # _____

TM ____________________________   Topic: _______________________________________  

Topic: _________________________________ TM_____________________________

Contestant # _____

TM ____________________________   Topic: _______________________________________  

Topic: _________________________________ TM_____________________________

Contestant # _____

TM ____________________________   Topic: _______________________________________  

Topic: _________________________________ TM_____________________________

:   :   :   :   :   :

<<< After all the contestants have delivered their speech …. >>

Let us give 2 minutes for the judges to mark their ballots. Timer, please indicate to me when 2 minutes have elapsed. 

Audience… Please remain silent until the judges have completed their ballots, and the tally counters have left the room with the ballots.

<<< After 2 minutes have elapsed …. >>

Fellow toastmasters, thank you for your patience!

We shall now begin Contestant Interviews.

<< Call each contestant up and award certificate of participation. Ask each contestant the name of 

their club and how long they have been a Toastmaster. Ask one or two questions to each contestant based on the available time. DO NOT ASK QUESTIONS ABOUT THE SPEECH. ASK questions only from the bio data form filled by the speaker>>

Contest Master Script - International Speech Contests

Good morning/afternoon/evening everybody,

I am ________________ your contest master for International Speech Contest. I welcome you all once again.

The purpose of International Speech contests is to provide an opportunity for speakers to improve their speaking abilities and to recognize the best as encouragement to all.

The __first and/or second_____ winners will represent our _Club/Area/Division in the Area/Division/District level Contest to be held on dd/mm/yy  at (location, time) ___________________________________.

Today for this contest, we have ______ speakers. I am sure the audience is going to have a good time listening to some electrifying speeches.

Let me set the rules for the contest.

1.       I request the audience to maintain absolute silence, and no movement during the progress of speech. I once again request ever one to please check and switch your mobile phones, or put them in silent mode.

2.       No flash photography or recording is allowed while the contestants are giving their speech. A chance will be given to take photograph while contestant interview.

3.       Contestant can go out during other contestant’s speaking order, and practice.

4.       Sgt @ arms, once the contestant is on stage, no one will be allowed to come inside the room.

5.       The speaking area for the contestants will be …

________________________________________________________________

6.       The time allotted for every speech is 5 to 7 minutes. Any contestants who speak less than 4 min and 30 sec and beyond 7 min and 30 sec will be disqualified. The timing device is right in front, and I would request timer to operate the device as I read out the timing signal rules. Green at 5^th min, Amber at 6^th min, and Red at 7^th min. Please note that the red signal will be up till the speaker completes his/her speech. No signal will be given to intimate the exceeding of time limit.

7.       Any disqualification with respect to time will be notified at the end of contest, and no names will be announced for the disqualified contestant.

8.       Protests can only be raised by either contestants or judges to Chief Judge to Contest Chair prior to the results declaration.

9.       Judges decision is final.

10.   It is customary that only when the contest master is recognized by the contestant, will he be allowed to sit. Please do recognize me as Contest Master.

11.   One minute silence will be given for judges to mark their ballot. And 2 minutes silence will be given after the last speaker for judges to tally their ballots.

12.   The contestant speaking order has already been chosen. For benefit of Judges, Role players and audience, I will now read out the speaking order of contestants.

Instruction to Contest Master: Read the speaking order and say each contestant’s name the same way (no bias or preferential treatment). Read it out very clearly.  Be sure to pause after each name to provide the audience/judges time to write the contestants names (or better yet, you can read each contestant’s name twice)

1.  ______________________________________    

2.  ______________________________________    

3.  ______________________________________                    

4.  ______________________________________                    

5.  ______________________________________                    

6.  ______________________________________                    

7.  ______________________________________    

8.  ______________________________________    

9.  ______________________________________                    

10.  ______________________________________

13.   Sgt @ arms, are the doors secured? Chief judge, are all the judges briefed? Shall we begin the contest?

Ladies and gentlemen, the International Prepared Speech contest shall begin.

Instruction to Contest Master: Follow this exact same format for all the contestants. For ex., you’ll have to say “Contestant #1, David John, Topic: Walking in the woods …. Walking in the woods, David John”

Contestant # _____

TM ____________________________   Topic: _______________________________________  

Topic: _________________________________ TM_____________________________

Contestant # _____

TM ____________________________   Topic: _______________________________________  

Topic: _________________________________ TM_____________________________

Contestant # _____

TM ____________________________   Topic: _______________________________________  

Topic: _________________________________ TM_____________________________

Contestant # _____

TM ____________________________   Topic: _______________________________________  

Topic: _________________________________ TM_____________________________

:   :   :   :   :   :   :

After all the contestants have delivered their speech …

Let us give 2 minutes for the judges to mark their ballots. Timer, please indicate to me when 2 minutes have elapsed.  

Audience… Please remain silent until the judges have completed their ballots, and the tally counters have left the room with the ballots.

After 2 minutes have elapsed …

Fellow toastmasters, thank you for your patience!

We shall now begin Contestant Interviews.

Call each contestant up and award certificate of participation. Ask each contestant the name of their club and how long they have been a Toastmaster. Ask one or two questions to each contestant based on the available time. DO NOT ASK QUESTIONS ABOUT THE SPEECH. ASK questions only from the bio data form filled by the speaker>>

Sample Script for Inducting a New Member to the Club

You can find below a script that you can use for inducting new member(s) into your club.

Also read:

Sample email requesting for club officers nomination
Sample script for conducting club officers election

---

INDUCTING OFFICER:

“Fellow Toastmasters, I’m pleased to have the occasion today to induct  (number) new members into the _______[Club name]______ Toastmasters Club. Individuals come to Toastmasters to improve their communication and leadership skills. We have the opportunity to help them achieve their goals. I ask our new members to come forward and join me at the lectern. Please withhold your applause until the ceremony is completed.”

[Inducting Officer calls each new member forward by name]

(Skip this if you are going to assign mentors later)  “The mentors for these new members are: [names of mentors]. Please come forward and stand next to your mentees.” 

INDUCTING OFFICER [to new members]:

“[Address new members by name],

Our collective obligation in the Toastmasters Club is to grow and improve ourselves and to share our knowledge and experience with fellow members. We ask you, our new members, to dedicate yourselves to personal growth, to share this great gift with your fellow members, and to help keep this Toastmasters Club strong and dynamic.”

[Inducting officer: Remind new members to say “I will” after the following script is read out by you.]

“Will you make a firm obligation to attend meetings regularly and prepare fully for each assignment, to apply yourself to the program outlined in the Toastmasters manuals, to participate actively in club activities, to evaluate others in a positive, constructive manner, to build open, friendly relationships with our fellow members, and to bring other new members into the Club so that they can also gain the benefits of Toastmasters.”

INDUCTING OFFICER:

“Now, I request all of our Club members to stand. Please say, “I will” after I read out our Club’s pledge to our new members”.

“We, the members of the ____________ Toastmasters Club, pledge to support you in your quest for self-development, to provide you with positive, helpful evaluations, to maintain a friendly, supportive atmosphere, to give you opportunities to help others, and to make your Toastmasters membership a rewarding and fulfilling experience.”

[Inducting officer asks mentors to place a membership pin on each new member and hands each new member a Toastmasters membership certificate. Inducting officer leads applause, and then asks new members to return to their seats.]

Sample Script for Installation of Club Officers in a Toastmasters Club

If you are asked to the install club officers of a toastmasters club, you may be wondering "How do I install the club officers?". Here is a  sample script which you can use for the Installation of Club Officers in a Toastmasters Club.

Also read:
Sample email requesting for club officers nomination
Sample script for conducting club officers election

----

My fellow Toastmasters & Guests, today’s Meeting of the _____________________________ Toastmasters Club is not just a special meeting, but a momentous one. The current leaders are moving on to make way for a new set of leaders. It is now time for a change-of-guard in the Club and it is my honour to install the new set of Club Officers for the current term.

                   

District Officer:

Will the outgoing officers please stand as I call out their names:

     Sergeant at Arms:          

     Treasurer:                    

     Secretary:  

     Vice President Public Relations:  

     Vice President Membership:  

     Vice President Education:  [name]               

     President:  [name]                                         

    

On behalf of Toastmasters International and District 82, I thank all of you for your accomplishments. You're discharged from all further duties and responsibilities as officers of Club  [__________] .

New officers, when I call each of you, please come forward and stand to the right of the lectern.

     Sergeant at Arms:  [name]         

     Treasurer:  [name]                               

     Secretary:  [name]                      

     Vice President Public Relations:  [name]    

     Vice President Membership:  [name]          

     Vice President Education:  [name]               

     President:  [name]                                         

I'm here to install the officers of Club  [__________]  and to prepare them for the challenges that lie ahead. Their collective challenge is to make this club strong, dedicated to helping people from all walks of life to listen with sensitivity, think creatively, and speak in an effective manner.

As I briefly describe the responsibilities of each officer, I'll ask him or her to hold the gavel as a symbol of leadership.

 SAA                           , The duties of the Sergeant at Arms are to make sure that all supplies and materials are properly distributed or displayed at meetings, greet guests and members, and call the meeting to order at the scheduled time. I give you this gavel as a symbol of this charge. [Give gavel to SAA.] Will you perform these duties to the best of your ability? [SAA responds, “I will.”] Please pass the gavel to the Treasurer.

 Treasurer                           , The duties of the Treasurer are to collect dues from the members, send the dues and the membership renewal reports to Toastmasters International, and pay the club's expenses. Will you perform these duties to the best of your ability? [Treasurer responds, “I will.”] Please pass the gavel to the Secretary.

 Secretary                            , The duties of the Secretary are to keep an accurate record of the members, submit the officer list to Toastmasters International after the election, and keep the club charter, constitution, bylaws, and minutes. Will you perform these duties to the best of your ability? [Secretary responds, “I will.”] Please pass the gavel to the Vice President Public Relations.

 VP Public Relations                              , The duties of the Vice President Public Relations are to promote the club to the local media, spread the word about membership programs, and attend Toastmasters events. Will you perform these duties to the best of your ability? [VPPR responds, “I will.”] Please pass the gavel to the Vice President Membership.               

 VP Membership                                       , as the Vice President Membership, your duties are to conduct ongoing membership-building programs, explain the educational program to prospective members and ask them to join, and follow up on new members and absent members. Will you perform these duties to the best of your ability? [VPM responds, “I will.”] Please pass the gavel to the Vice President Education.

 VP Education                                           , The duties of the Vice President Education are to plan successful meetings to help members achieve their educational goals, orient new members to the Toastmasters program as soon as they join, and monitor members' progress. Will you perform these duties to the best of your ability? [VPE responds, “I will.”] Please pass the gavel to the President.

 President                              , having been elected the President of Club  [1542250] , you're its chief executive officer and will be expected to preside at all club meetings and at all regular and special meetings of the Executive Committee. It's your challenge to see that this Club enables its members to achieve their educational goals. It's also your challenge to see that your Club helps the Area, Division, District, and Toastmasters International to meet their goals. Please accept the gavel as a symbol of your leadership and dedication to office.

                                                                                          

The gavel is a symbol of the power and authority given to you by the membership of this Club. Use it wisely and with restraint. You're a member of your team and a leader. A team is more than a collection of people. It's an emotional force rooted in the feelings, thoughts, and actions of all members with the common goal of achievement, sharing, and mutual support. Work with your team members to create a healthy, dynamic club - a club of which everyone will be proud. Will you, as President, accept this challenge and perform the duties to the best of your ability? [President responds, “I will.”]

It's now my pleasure to declare these Toastmasters installed into the offices to which they have been elected.

[Address the club collectively.]

Will everyone please stand. The growth and development of the Toastmasters program in [__________]  depends largely on the actions of this group. On your honor, as men and women of Toastmasters, will you pledge to individually and collectively stand by this club, live with it, and work with it throughout the coming year? [Every member responds, “I will.”]

[(Optional.) The new President presents a plaque to the Immediate Past President.]

 I wish Club  [__________]  a very successful year. I'll turn control over to your new President.

Also read:
Sample email requesting for club officers nomination
Sample script for conducting club officers election