Friday, December 3, 2010

Sample Script for Installation of Club Officers in a Toastmasters Club

If you are asked to the install club officers of a toastmasters club, you may be wondering "How do I install the club officers?". Here is a  sample script which you can use for the Installation of Club Officers in a Toastmasters Club.
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My fellow Toastmasters & Guests, today’s Meeting of the _____________________________ Toastmasters Club is not just a special meeting, but a momentous one. The current leaders are moving on to make way for a new set of leaders. It is now time for a change-of-guard in the Club and it is my honour to install the new set of Club Officers for the current term.
                   
District Officer:

Will the outgoing officers please stand as I call out their names:

     Sergeant at Arms:          
     Treasurer:                    
     Secretary:  
     Vice President Public Relations:  
     Vice President Membership:  
     Vice President Education:  [name]               
     President:  [name]                                         

    
On behalf of Toastmasters International and District 82, I thank all of you for your accomplishments. You're discharged from all further duties and responsibilities as officers of Club  [__________] .

New officers, when I call each of you, please come forward and stand to the right of the lectern.

     Sergeant at Arms:  [name]         
     Treasurer:  [name]                               
     Secretary:  [name]                      
     Vice President Public Relations:  [name]    
     Vice President Membership:  [name]          
     Vice President Education:  [name]               
     President:  [name]                                         

I'm here to install the officers of Club  [__________]  and to prepare them for the challenges that lie ahead. Their collective challenge is to make this club strong, dedicated to helping people from all walks of life to listen with sensitivity, think creatively, and speak in an effective manner.


As I briefly describe the responsibilities of each officer, I'll ask him or her to hold the gavel as a symbol of leadership.

 SAA                           , The duties of the Sergeant at Arms are to make sure that all supplies and materials are properly distributed or displayed at meetings, greet guests and members, and call the meeting to order at the scheduled time. I give you this gavel as a symbol of this charge. [Give gavel to SAA.] Will you perform these duties to the best of your ability? [SAA responds, “I will.”] Please pass the gavel to the Treasurer.

 Treasurer                           , The duties of the Treasurer are to collect dues from the members, send the dues and the membership renewal reports to Toastmasters International, and pay the club's expenses. Will you perform these duties to the best of your ability? [Treasurer responds, “I will.”] Please pass the gavel to the Secretary.

 Secretary                            , The duties of the Secretary are to keep an accurate record of the members, submit the officer list to Toastmasters International after the election, and keep the club charter, constitution, bylaws, and minutes. Will you perform these duties to the best of your ability? [Secretary responds, “I will.”] Please pass the gavel to the Vice President Public Relations.

 VP Public Relations                              , The duties of the Vice President Public Relations are to promote the club to the local media, spread the word about membership programs, and attend Toastmasters events. Will you perform these duties to the best of your ability? [VPPR responds, “I will.”] Please pass the gavel to the Vice President Membership.               

 VP Membership                                       , as the Vice President Membership, your duties are to conduct ongoing membership-building programs, explain the educational program to prospective members and ask them to join, and follow up on new members and absent members. Will you perform these duties to the best of your ability? [VPM responds, “I will.”] Please pass the gavel to the Vice President Education.

 VP Education                                           , The duties of the Vice President Education are to plan successful meetings to help members achieve their educational goals, orient new members to the Toastmasters program as soon as they join, and monitor members' progress. Will you perform these duties to the best of your ability? [VPE responds, “I will.”] Please pass the gavel to the President.

 President                              , having been elected the President of Club  [1542250] , you're its chief executive officer and will be expected to preside at all club meetings and at all regular and special meetings of the Executive Committee. It's your challenge to see that this Club enables its members to achieve their educational goals. It's also your challenge to see that your Club helps the Area, Division, District, and Toastmasters International to meet their goals. Please accept the gavel as a symbol of your leadership and dedication to office.
                                                                                          
The gavel is a symbol of the power and authority given to you by the membership of this Club. Use it wisely and with restraint. You're a member of your team and a leader. A team is more than a collection of people. It's an emotional force rooted in the feelings, thoughts, and actions of all members with the common goal of achievement, sharing, and mutual support. Work with your team members to create a healthy, dynamic club - a club of which everyone will be proud. Will you, as President, accept this challenge and perform the duties to the best of your ability? [President responds, “I will.”]

It's now my pleasure to declare these Toastmasters installed into the offices to which they have been elected.

[Address the club collectively.]

Will everyone please stand. The growth and development of the Toastmasters program in [__________]  depends largely on the actions of this group. On your honor, as men and women of Toastmasters, will you pledge to individually and collectively stand by this club, live with it, and work with it throughout the coming year? [Every member responds, “I will.”]

[(Optional.) The new President presents a plaque to the Immediate Past President.]
 I wish Club  [__________]  a very successful year. I'll turn control over to your new President.


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