Sample email response to a new toastmasters club chartering request

When you receive a new club lead from a prospective club sponsor, you can use the following email template to start your dialogue. You can initiate a discussion with the prospective club sponsor and help them understand more about the new club chartering procedure.

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Hi,

I'm glad to know that you are interested to start a toastmasters club in your corporate [or community or college]. 

Please find below the link to the PPT that provides some background details about toastmasters (if you haven't heard about toastmasters before). I'll be more than happy to go over additional details with you. 

Introduction to Toastmasters

You can also take a look at the Toastmasters FAQ to learn more about toastmasters program.

http://toastmasters.saroscorner.com/2010/11/toastmasters-in-chennaiindia-faq.html

We can conduct a demo meeting at your premise. In the mean time, I recommend members from your corporate [or community or college] to visit other community clubs in Chennai and get familiarized with the toastmasters movement. You can find the list of nearest clubs in your locality and their meeting timings in the link below:

http://reports.toastmasters.org/findaclub/

If you would like to attend a corporate club's meeting, please let me know and I can connect you to the relevant people.

Again, thanks for your interest in starting a new toastmasters club. We'll provide all the support you need to start a club soon.

Please do give me a call when you find time to discuss further.

Thanks,