Also read:
Sample email requesting for club officers nomination
Sample script for conducting club officers election
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My fellow Toastmasters & Guests, today’s
Meeting of the _____________________________ Toastmasters Club is not just a
special meeting, but a momentous one. The current leaders are moving on to make
way for a new set of leaders. It is now time for a change-of-guard in the Club
and it is my honour to install the new set of Club Officers for the current
term.
District Officer:
Will the outgoing officers please
stand as I call out their names:
Sergeant
at Arms:
Treasurer:
Secretary:
Vice
President Public Relations:
Vice
President Membership:
Vice
President Education: [name]
President:
[name]
On behalf of Toastmasters
International and District 82, I thank all of you for your accomplishments.
You're discharged from all further duties and responsibilities as officers of
Club [__________] .
New officers, when I call each of
you, please come forward and stand to the right of the lectern.
Sergeant
at Arms: [name]
Treasurer: [name]
Secretary: [name]
Vice
President Public Relations: [name]
Vice
President Membership: [name]
Vice
President Education: [name]
President: [name]
I'm here to install the officers
of Club [__________] and to prepare them for the challenges
that lie ahead. Their collective challenge is to make this club strong,
dedicated to helping people from all walks of life to listen with sensitivity,
think creatively, and speak in an effective manner.
As I briefly describe the
responsibilities of each officer, I'll ask him or her to hold the gavel as a
symbol of leadership.
SAA , The duties of the Sergeant at Arms are
to make sure that all supplies and materials are properly distributed or
displayed at meetings, greet guests and members, and call the meeting to order
at the scheduled time. I give you this gavel as a symbol of this charge. [Give
gavel to SAA.] Will you perform these duties to the best of your ability? [SAA
responds, “I will.”] Please pass the gavel to the Treasurer.
Treasurer , The duties of the Treasurer are to
collect dues from the members, send the dues and the membership renewal reports
to Toastmasters International, and pay the club's expenses. Will you perform
these duties to the best of your ability? [Treasurer responds, “I will.”] Please
pass the gavel to the Secretary.
Secretary , The duties of the Secretary are to keep
an accurate record of the members, submit the officer list to Toastmasters
International after the election, and keep the club charter, constitution,
bylaws, and minutes. Will you perform these duties to the best of your ability?
[Secretary responds, “I will.”] Please pass the gavel to the Vice
President Public Relations.
VP Public Relations , The duties of the Vice President Public
Relations are to promote the club to the local media, spread the word about
membership programs, and attend Toastmasters events. Will you perform these
duties to the best of your ability? [VPPR responds, “I will.”] Please
pass the gavel to the Vice President Membership.
VP Membership , as the Vice President Membership, your
duties are to conduct ongoing membership-building programs, explain the
educational program to prospective members and ask them to join, and follow up
on new members and absent members. Will you perform these duties to the best of
your ability? [VPM responds, “I will.”] Please pass the gavel to the
Vice President Education.
VP Education ,
The duties of the Vice President Education are to plan successful meetings to
help members achieve their educational goals, orient new members to the
Toastmasters program as soon as they join, and monitor members' progress. Will
you perform these duties to the best of your ability? [VPE responds, “I
will.”] Please pass the gavel to the President.
President , having been elected the President of
Club [1542250] , you're its chief executive officer and will be
expected to preside at all club meetings and at all regular and special
meetings of the Executive Committee. It's your challenge to see that this Club
enables its members to achieve their educational goals. It's also your
challenge to see that your Club helps the Area, Division, District, and
Toastmasters International to meet their goals. Please accept the gavel as a symbol
of your leadership and dedication to office.
The gavel is a symbol of the power
and authority given to you by the membership of this Club. Use it wisely and
with restraint. You're a member of your team and a leader. A team is more than
a collection of people. It's an emotional force rooted in the feelings,
thoughts, and actions of all members with the common goal of achievement,
sharing, and mutual support. Work with your team members to create a healthy,
dynamic club - a club of which everyone will be proud. Will you, as President,
accept this challenge and perform the duties to the best of your ability? [President
responds, “I will.”]
It's now my pleasure to declare
these Toastmasters installed into the offices to which they have been elected.
[Address the club
collectively.]
Will everyone please stand. The
growth and development of the Toastmasters program in [__________] depends
largely on the actions of this group. On your honor, as men and women of
Toastmasters, will you pledge to individually and collectively stand by this
club, live with it, and work with it throughout the coming year? [Every
member responds, “I will.”]
[(Optional.) The new President presents a plaque to
the Immediate Past President.]
I wish Club [__________]
a very successful year. I'll turn control over to your new President.
Also read:
Sample email requesting for club officers nomination
Sample script for conducting club officers election
Sample email requesting for club officers nomination
Sample script for conducting club officers election
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